R2A Operations Associate

Description

Latin America
Abierto para aplicantes en LAR donde TNC tiene oficinas: (Argentina, Brasil, Belice, Colombia, Chile, Guatemala, México y Perú)

Modalidad Teletrabajo

LA113
#LI-REMOTE

The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

The R2A Operations Associate will work towards meeting strategic operations and administrative priorities of the Regenerative Ranching & Agriculture strategy by supporting the Strategy Director and the IKI EbA-R2A Program Manager and completing day-to-day tasks and activities. The coordinator will perform Calendar Management, Expenses Control, R2A Team Coordination, and Finance Administrative Tasks, including scheduling calls, processing forms, managing contracts/payments for external consultants, supporting internal income/expense reports for the Director, managing the operations of the R2A team (calls, news, awards) and monitoring budgets. In addition, they may assist with the recruitment and training of program staff and may direct the activities of volunteers. They may support the planning and execution of logistics for special events and/or meetings, purchasing, coordinating travel, lodging, meeting rentals and catering for events under R2A planning. They will use available systems and resources to maintain, track, and research data, and to produce and review reports. They will apply established processes and practices to improve effectiveness and to document program procedures for reference by staff. They may coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Coordinator may handle inquiries about business unit activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. They will use TNC’s code of conduct and competencies as a baseline to conduct their actions and be an example for others. The Coordinator may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses to coordinate arrangements, convey information, and ensure successful execution of program.

The R2A Operations Associate works with the Regenerative Ranching & Agriculture strategy and the multi-country Ecosystem-based Adaptation for Regenerative Agriculture (EbA-R2A) program in South America coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, budget management and special events (workshops and events). This strategy is situated within the Global Provide Food and Water Sustainability strategy.
Fixed term 1 year contract

• Coordinates strategic operational and administrative priorities for the R2A Regional Program reporting to the Regenerative Agriculture Director.
• Manages calendars, meetings scheduling and meeting minutes for the Regenerative Agriculture Director.
• Supports meetings scheduling and meeting minutes for IKI EbA-R2A Program Manager.
• Manages specific technical exchanges and supports in reporting and basic communications as indicated by the supervisor.
• Manages timely expense reporting for the Regenerative Agriculture Director and the IKI EbA-R2A Program Manager and complies with strict guidelines as set forth by donors.
• Coordinates with the Finance team on R2A projects’ Budget and Funds Execution and organizes quarterly financial reviews.
• Supports the IKI EbA-R2A Operations Programs Coordinator in specific tasks for large events, contract management.
• Financial responsibility may include purchasing, processing invoices, contracting with vendors, and assisting with budget tracking.
• Works collaboratively and closely with operations (Regional Office and Local Operations in countries) to guarantee all processes are aligned with TNC policies, procedures and practices.
• Drafts and helps the structuring of contracts, publishes terms of reference and documents selection process and submits payments and amendments. Follows up the process until completion.
• Support publishing, coordinating and managing interviews for Program positions and ensure compliance with time charging amongst staff.
• Manages and maintains electronic shared files and folders (BOX).
• Coordinates in-country operational and travel logistics for in-person and special events (salon rental, catering, equipment, translation services, flights, transportation, lodging). Leading at least 2 events on an annual basis for the Strategy and supporting some specific events’ tasks for the IKI EbA-R2A project.
• Applies a process for financial and vendor management to ensure compliance of donor requirements.
• Make day-to-day decisions within the scope of work assignments and prioritize work independently.
• Demonstrate sensitivity in handling confidential information.
• Does not supervise any staff, but may supervise volunteers, interns, or temporary staff.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines
• May work in variable weather conditions, at remote locations, on difficult and hazardous terrain, and under physically demanding circumstances.

• Bachelor’s degree in business, finance, administrative or related field, and a minimum of 5-years related work experience or equivalent combination of education and experience.
• Experience in performing budget and administrative processes.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working and communicating with a wide range of people.

• Multi-cultural or cross-cultural experience appreciated, Spanish and English.
• Portuguese language knowledge desired.
• Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems.
• Ability to coordinate information from a number of sources to populate budgets, support reports, and produce manual files.
• Ability to complete tasks independently within assigned time frames.
• Ability to write and edit written materials for use with program communications and special events.
• Database skills, including managing and tracking data, and producing reports.
• Strong administrative skills including attention to detail and numerical ability.
• Ability to plan, administer and record results of work-team meetings and activities.

Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports the health and well-being of the people we employ.

To apply for job ID 53412, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on May 19th, 2023. Need help applying? Visit our recruitment page or contact [email protected].

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to [email protected] with Request for Accommodation in the subject line.

Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.